- Students must be annually notified of their FERPA rights. At the University of Tennessee, FERPA information is included in our student handbook, Hilltopics, in the Graduate and Undergraduate catalogs, on the FERPA Web site, at Orientation for new students, in the Teaching Guide for new instructors, and at Orientation for new faculty and teaching assistants. In addition, students annually receive an email notice reminding them of rights extended under FERPA.
- Students must be allowed to review their education records.
- Students must be allowed to request to amend their education records, with limited exceptions.
- Students must be allowed to limit disclosure of personally identifiable information contained in their education records.
- The college or university must undertake reasonable efforts to ensure that third parties do not re-disclose personally identifiable information and that the information is utilized by third parties only for its intended purpose.
- Records must be maintained of requests for and disclosure of student education records.
- Degree Audit Reports
- Schedules of Classes
- Class Rolls
- Academic History Reports
- Grade Rolls
The following items are NOT education records, as defined by FERPA
- Sole possession records (records kept in the sole possession of the maker, used as a personal memory aid and not revealed to others)
- Law enforcement records
- Employment records
- Medical records
- Post-attendance records
- Psychological or mental health records
- Parents of students may NOT have access to personally identifiable student records without the written consent of the student.
Semester (local) address
E-mail address (university-supplied)
Most recent previous educational institution attended
Graduate or undergraduate level
Full-time or part-time status
Dates of attendance
Degrees, honors, and awards
Participation in school activities and sports and photographs of such
Weight and height of students participating in intercollegiate athletics
- Social security number
- Student ID number
- Term and cumulative GPAs
- Student schedule
- Academic history
- Academic standing
- Specify the records that may be disclosed;
- State the purpose of disclosure;
- Identify the party or class of parties to which disclosure may be made;
- Be signed and dated by the student.
- The American Association of Collegiate Registrars and Admissions Officers maintains an excellent Web site of FERPA information at http://ferpa.aacrao.org/index.html.
- For questions about FERPA, contact the Office of the University Registrar at firstname.lastname@example.org, or by calling 865-974-1111.
Web page revised 5-20-14